If a student withdraws from the university before the start of classes for a semester, they are eligible for a full refund of tuition and other fees paid for that semester, excluding any non-refundable fees.
If a student withdraws from the university during the add/drop period specified in the academic calendar, they are eligible for a partial refund of tuition fees based on the number of weeks or days attended, minus any applicable administrative fees.
If a student withdraws from the university after the add/drop period, no refund of tuition fees will be provided for that semester. However, any prepaid fees for subsequent semesters will be refunded in full.
Students seeking a refund must submit a formal request to the Office of Student Affairs or the Registrar's Office. The request must include the student's name, student ID number, reason for withdrawal, and supporting documentation if applicable.
Certain fees, such as application fees, registration fees, and technology fees, are non-refundable and will not be included in the refund calculation.
Refunds will be processed within [insert timeline, e.g., 4-6 weeks] from the date of receipt of the refund request. Refunds will be issued in the same form as the original payment whenever possible.
Exceptions to this refund policy may be granted in cases of documented medical emergencies, military service, or other extenuating circumstances. Such requests will be reviewed on a case-by-case basis by the appropriate university authority.
If a student disputes the amount or eligibility of a refund, they may appeal the decision in writing to the Office of Student Affairs or the Registrar's Office within [insert timeline, e.g., 30 days] of receiving the refund notification.
The university reserves the right to modify this fee refund policy at any time due to changes in circumstances or regulatory requirements. Any such changes will be communicated to students through official university channels.
The fee refund policy of Asian International University aims to provide transparency and fairness in the refund process while balancing the financial needs of the university with the rights of its students